Professional AV Hire for Conferences and Corporate Events

Comprehensive AV Hire Solutions for Your Events

We offer a complete range of AV hire equipment and services designed to meet the unique needs of conferences and corporate events. From delivery and setup to on-site technical support, we handle every detail so you can focus on running a successful event.

Our conference & corporate event AV hire services include:

Microphones: Choose from wireless, lapel, handheld, or podium options for crystal-clear audio.
Projectors and Screens: High-performance projectors (short and long throw) paired with screens perfectly sized for your venue.
LED Screens and Visual Displays: Large, vibrant LED screens ideal for presentations, branding, or visual storytelling
PA Systems: Superior PA systems that deliver clear, powerful sound for presentations and discussions.
Event Lighting Solutions: Fully customisable lighting solutions to create the perfect atmosphere for any occasion.
Live Streaming Equipment: For hybrid or virtual events, our live streaming tools help you connect seamlessly with remote attendees.
Staging, Lecterns and Podiums: Professional (level) staging with black skirting and steps to make it look like you mean business. If we'd used Ai to write this it would say "elevate your event with staging" but we don't do puns like that.

Whether you’re organizing a keynote address, panel discussion, or trade show booth, our state-of-the-art AV equipment and expert support ensure your event is a resounding success. Let Edwards Sound help you make a lasting impression.

AV Equipment for event Auckland

Why Choose Edwards Sound for Your AV Hire?

When you choose Edwards Sound, you’re selecting a team with over 50 years of experience in providing AV solutions for conferences and corporate events across New Zealand. Our commitment to excellence, attention to detail, and customer-first approach sets us apart from other AV hire providers.

Here’s why you should choose Edwards Sound Systems:

Professional Service: We work with you from start to finish, ensuring everything runs smoothly on the day of your event.
Custom Solutions: Tailored AV setups that match your event’s theme and size, whether it’s a small seminar or a large-scale conference.
Reliable Equipment: We only use top-of-the-line AV equipment to ensure flawless performance.
Expert Technical Support: Our experienced technicians are available to set up, monitor, and troubleshoot equipment throughout your event.
Nationwide Coverage: Serving Auckland, Northland, Waikato, and beyond, we offer AV hire services across the North Island of New Zealand.

We are dedicated to providing an outstanding AV experience that exceeds your expectations.

Venue Compatibility and Setup

Making sure your AV equipment works with the venue is key to your event's success. At Edwards Sound, we’ll help you pick the right equipment and ensure it fits perfectly.

Factors to Consider for Venue Compatibility:

Power Requirements: Ensuring there’s sufficient power for all AV equipment. Running an LED screen and a large sound system? You'll need 3-phase power.
Space and Layout: Matching equipment sizes and configurations to your venue’s layout. Rear projection screens? Is there room for the projectors behind the stage?
Acoustics: Selecting audio equipment that works best for the acoustics of your space. Acoustics are important for microphone choice and speakers.
Accessibility: Making sure the equipment is easily accessible for setup, operation, and troubleshooting.

We’ll work with your venue to make sure your AV setup is seamless and integrates perfectly with your event’s location.

AV Hire Cost and Booking Information

At Edwards Sound, we offer competitive pricing on all our AV hire services. Our pricing depends on the scale of your event, the equipment required, and the duration of hire. We offer flexible packages to suit your budget and event needs.

Booking Your Conference or Corporate Event AV Equipment:

Get a Quote: Contact us for a free consultation and quote.
Booking Timeline: It’s recommended to book your AV equipment at least 4-6 weeks in advance to ensure availability.
Packages: We offer standard and premium packages to suit all types of events, as plain or as fancy as you want.

Get in touch with us today to discuss your event’s AV needs and receive a tailored quote.

FAQs: Your Conference AV Hire Questions Answered

Here are some frequently asked questions about our AV hire services for conferences and corporate events:

What is the best AV equipment for conferences in New Zealand?

We will recommend a combination of wireless microphones, projectors, screens, PA systems, live streaming and recording, and lighting solutions to ensure a well-rounded setup. It is often not brand specific, but mixing various items to get the best outcome and making the most of features available if they are relevant.

When should I book AV equipment for my event?

It’s best to book at least 4-6 weeks in advance to ensure all equipment is available. The sooner the better really, because as soon as we have your booking in the system our operations team and project managers will be discussing it at our weekly meetings and going over logistics, the crew and technicians that are best for your event, equipment that may need to be purchased, or diverted from another job, so the longer we have to think about it and plan, the better for everyone. We can handle last minute bookings too, but there isn't the extra deep planning time available.

As soon as you book, you can reduce your worry and know that we are thinking about it on your behalf.

Can I rent a microphone for a conference or seminar?

Yes, we offer a variety of specific microphones, including lapel, handheld, and podium mics. Wireless microphones are the staple of a live event, but for bands and comperes often it is a wired microphone that is appropriate.

What’s the ideal setup for a panel discussion?

For a panel discussion, we recommend multiple microphones, projectors, and large screens for presentations, along with PA systems for clear audio. foldback monitors so they can hear themselves and any questions form the audience, and often a comfort monitor so they can all see presentations and videos without having to turn around.

Do AV hire companies provide technical support during my event?

Yes, absolutely we provide on-site technical support to ensure everything runs smoothly. You can also run it yourself if there are just a few microphones and power-points to run, but if there is streaming, recording and complicated playback cues and lighting you are better to relax and hand it over to someone that will know what to do if things go awry.

What happens if something goes wrong during the event?

If we’re providing on-site technicians (which we recommend for most events), they’ll troubleshoot and resolve issues immediately. Our gear is tested before every job and we often carry backups. If you're running the event yourself, we provide full instructions and can be on call for remote support.

Can you help with hybrid events or live streaming?

Yes, hybrid events are a regular part of what we do. We offer streaming packages that include cameras, switching, audio mixing, and platform support (Zoom, Teams, YouTube, or custom). We can make sure your in-person and online audiences both have a great experience.

How do I know what AV equipment I actually need for my event?

We’ll guide you through the process based on your agenda, venue, and audience size. After an initial conversation or site visit, we can recommend a tailored setup—ensuring you’re not under-specced or overpaying for gear you don’t need. Our experience means we can often suggest small upgrades that make a big difference to how professional your event feels.

Can you work with my venue’s in-house AV or existing equipment?

Yes, we regularly integrate with venue-installed systems. We can supplement them with additional lighting, microphones, or live streaming where needed. If the venue has AV restrictions or preferred suppliers, we’re happy to collaborate or advise on the best approach.

Do you deliver, set up, and pack down the equipment?

Yes, we offer full delivery and setup across Auckland and beyond. Our team handles everything—bringing the gear, setting it up, sound-checking, and packing it down after the event. You don’t need to lift a finger unless you want to.

Get in Touch with Edwards Sound for Your Conference AV Hire

Ready to take your event to the next level with professional AV solutions? Contact Edwards Sound today to discuss your AV needs. Our team will work with you to create a tailored solution that ensures your conference or corporate event is a success.